Scenario: You are creating a payable for a purchase order and the Balance To Distribute field has a remaining balance after entering the total invoice and freight amount information.
Environment: Comsense Enterprise
Resolution: Update the payable unit cost for each item on the payable.
Before proceeding with the steps below refer to Purchase Order: Creating a Payable for all the requirements on a payable for a purchase order.
Correcting the Payable Unit Cost
Payables take the payable unit cost information from the purchase order. If the invoice amounts are different than the purchase order, correct the payable unit costs to match the invoice.
In the Payable Unit Cost column:
- Verify the payable unit costs
- Enter the correct payable unit costs
The Balance To Distribute should update to 0.00
Distributing the Invoice Amount
If there is still a balance to distribute after you complete the steps above and no additional freight amounts, tax amounts, or discounts to exclude.
You can distribute the invoice amount over each line item's Payable Unit Cost field.
In the Balance To Distribute Field:
- Click ...
- Click Yes
The balance to distribute is now at 0.00 and you can move forward with your payable.