Issue: You want to close your cash drawer but there is an unreconciled difference. If you close your cash drawer without reconciling the difference, the amount will go into Cash Over and Short in your general ledger.
Environment: Comsense Enterprise
Explanation: You must cash-out your cash bank deposits for the cash drawer to recognize that the funds are out of the drawer and the difference is reconciled.
This article demonstrates how to:
Cashing-Out Your Cash Bank Deposits
The unreconciled difference in your cash drawer should be at $0.00 before closing and confirming your cash drawer. To reconcile the difference, you must cash-out your cash bank deposits.
In the Cash Drawers window:
- Select your cash drawer line item
In the Cash-out pane:
- Enter all bill and change denominations
- The unreconciled difference should equal zero
- Click Save
You can now close and confirm your cash drawer.
Simplifying Your Cash Drawer Closing Process
To avoid cashing-out in the future, make a new payment method for cash that uses check as the payment type. This method treats your cash deposits as a check.
Accessing Customer Payment Methods
In the Enterprise left-hand Navigation menu:
- Click System Options
- Click Customer Payment Methods
- The Customer Payment Methods window will open
Making Your Current Cash Payment Method Inactive
On your current Cash payment method:
- Right-click the Inactive field
- Click Make Inactive
Your cash payment method is now inactive.
Adding a New Payment Method For Cash
In the Customer Payment Methods window:
- Click Add Payment Method
In the new payment method line item:
- Enter payment information
- Select "Check" in the Type field
In the top toolbar:
- Click Save
You now have a "cash" payment method that does not require a cash-out to close the cash drawer.
Using Your New Payment Method
*Note: Do not enter an amount in the Cash Deposit field of the Bank Deposit window when using your new payment method.
Your "cash" payments now appear in the Bank Reconciliation as if they are like debit, credit, or check. Check the checkbox under Cleared to include the payment in any bank reconciliations.