How to: Add a new general ledger account.
Environment: Comsense Enterprise
Purpose: Track company finances in Comsense.
In this article:
Understanding Account Classes & Their Limitations
It is important that you choose the account class carefully. The reasons are that:
- The account class determines where the account goes in the balance sheet and profit and loss models for operations and reporting
- In Comsense, control accounts automatically generate journal entries during system transactions
This means you cannot create manual journal entries or perform manual distributions using control accounts.
Comsense control accounts are:
- Accounts Payable
- Accounts Receivable
- Accrued Payable
- Customer Deposit
- Inventory
- Prepaid Payables
- Stock Transfer in Transit
- Undeposited Funds
- Work in Process
- Supplier Returns in Transit
Accessing Chart of Accounts
Enterprise > System Options > Chart of Accounts

Adding a New General Ledger Account
In the Chart of Accounts window:
- Right-click the empty space

- Click Add Account
- A fillable line item will appear at the bottom of the Chart of Accounts list
In the fillable line item:
- Enter the:
- Account ID
- Account ID should fit in your general ledger numbering convention
- Name
- Account Class
- Account ID
- Click Save

*Note: The account name must be unique to the account. You will search for this account using the account name in other windows.
You now have a new general ledger account and must assign the account to a transaction type.
Accessing Account Assignment
Enterprise > System Options > Account Assignment

Assigning Accounts
Account assignments group similar transaction types to map the general ledger based on the source of the transaction. Each general ledger account must be assigned to a transaction type. The Company tab is a catchall.
In the Account Assignment window:
- Click the tab with the corresponding transaction type
- E.g. Bank Account for bank accounts
In the fillable line item:
- Select the Account in the Account column
- Fill in the remaining line item fields with the corresponding information

- Click Save
The general ledger account now has an account assignment.
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