Adding a New General Ledger Account

How to: Add a new general ledger account. 

Environment: Comsense Enterprise

Purpose: Track company finances in Comsense

In this article:

Understanding Account Classes & Their Limitations

It is important that you choose the account class carefully. The reasons are that:

  • The account class determines where the account goes in the balance sheet and profit and loss models for operations and reporting
  • In Comsense, control accounts automatically generate journal entries during system transactions 

This means you cannot create manual journal entries or perform manual distributions using control accounts.

Comsense control accounts are:

  • Accounts Payable
  • Accounts Receivable
  • Accrued Payable
  • Customer Deposit
  • Inventory
  • Prepaid Payables
  • Stock Transfer in Transit
  • Undeposited Funds
  • Work in Process
  • Supplier Returns in Transit




Accessing Chart of Accounts

Enterprise > System Options > Chart of Accounts

Click image to enlarge
Navigation Menu; shows location of System Options and Chart of Account
Image 1: Left-Hand Navigation Menu

Adding a New General Ledger Account

In the Chart of Accounts window:

  1. Right-click the empty space
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Chart of Accounts window; shows right click menu and add new account.
Image 2: Chart of Accounts Right-Click Menu
  1. Click Add Account
    • A fillable line item will appear at the bottom of the Chart of Accounts list

In the fillable line item:

  1. Enter the:
    1. Account ID
      • Account ID should fit in your general ledger numbering convention
    2. Name
    3. Account Class
  2. Click Save 
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Chart of Accounts window; show new general ledger account line item.
Image 3: New General Ledger Account Line Item

*Note: The account name must be unique to the account. You will search for this account using the account name in other windows.

You now have a new general ledger account.

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