How to: Create a general ledger account in Comsense. 

Environment: Comsense Enterprise

Purpose: Track company finances in Comsense.

In this article:

Understanding Account Classes & Their Limitations

It is important that you choose the account class carefully. The reasons are that:

• The account class determines where the account goes in the balance sheet and profit and loss models for operations and reporting
• In Comsense, control accounts automatically generate journal entries during system transactions 

This means you cannot create manual journal entries or perform manual distributions using control accounts.

Comsense control accounts are:

Accessing Chart of Accounts

Enterprise > System Options > Chart of Accounts

Creating a General Ledger Account

In the Chart of Accounts window:

1. Right-click the empty space

2. Click Add Account
   • A fillable line item will appear at the bottom of the Chart of Accounts list

In the fillable line item:

3. Enter the:
   1. Account ID
      • Account ID should fit in your general ledger numbering convention
   2. Name
   3. Account Class
4. Click Save 

*Note: The account name must be unique to the account. The account name is used to search for the account in other windows.

You now have a new general ledger account and must assign the account to a transaction type.

Accessing Account Assignment

Enterprise > System Options > Account Assignment

Assigning Accounts to a Transaction Type

Account assignments group similar transaction types to map the general ledger based on the source of the transaction. Each general ledger account must be assigned to a transaction type. The Company tab is a catchall transaction type whereas the remaining tabs are more specific.

In the Account Assignment window:

1. Click the tab with the corresponding transaction type
   • E.g. Bank Account for bank accounts

In the fillable line item:

2. Select the Account in the Account column
3. Fill in the remaining line item fields with the corresponding information

4. Click Save

The general ledger account now has an account assignment.

Accessing Profit & Loss Model

Enterprise > System Options > Profit & Loss Model

Adding the Account to a Profit & Loss Model

In the Profit & Loss Model window:

1. Open the profit & loss model

2. Drag & Drop the account to the appropriate profit & loss model group

3. Click Save & Close