Completing an EFT/ACH in the Check Run Window.

How to: Complete an EFT/ACH (e-transfer, wire transfer, and direct deposit) in the Check Run window.

Environment: Comsense Enterprise (Pre-Release Version 21.2.118.251)

In this article: 

About the EFT/ACH Check Run Type

The Check Run window now has an EFT/ACH "check type" for e-transfers, wire transfers, and direct deposits. The Type field now displays as a drop-down list with Check, Manual Check, and EFT/ACH.

EFT/ACH functions slightly differently than Check and Manual Check. The system uses the Reference Number field to track the whole transfer rather than a check number for each individual payment. The Reference Number field is a free-form text field that you can fill in or update at any time. While completing an EFT/ACH in the Check Run window, the Starting Check Number field is irrelevant and the Issued Check # field is automatically generated for internal tracking purposes only. EFT/ACH check runs generate a Remittance Advice report rather than a Check Form for proof of transfer.

Updating the Remittance Advice Default Report Settings

The Remittance Advice report is only available to the Administrator role by default. Before using the EFT/ACH check run type for the first time, a user with Report Management security permissions must Update the Default Report Settings for the Remittance Advice report to include any roles that require this feature. If you do not update the Remittance Advice default report settings, only administrators can print the report.

*Note: Always review the division header before updating report management settings.

In the Report Management window:

  1. Click + next to Category - Enterprise
  2. Click Type - Check
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Report Management window; shows the location of Category - Enterprise and Type - Check.

In the Reports pane:

  1. Scroll down to the bottom of the pane
  2. Select Remittance Advice
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Report Management window; shows the location of Remittance Advice.
  1. Add the Role to the Roles pane
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Report Management window; shows the Roles pane right-click menu and the location of Add role.

The report is now available for that role.

Using EFT/ACH in the Check Run Window

Completing an EFT/ACH Check Run

In the Check Run window:

  1. Create a New Check Run
  2. Select EFT/ACH in the Type field
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Check Run window; shows the Type field drop-down list and the location of EFT/ACH.
  1. Save the check run as Open
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Check Run window; shows the Status field as Open.
  1. Generate and process the EFT/ACH payment with your bank

*Note: Enterprise does not currently support the creation of the EFT/ACH files used by banks to automatically process these types of payments.

After completing the transfer:

  1. Enter the EFT/ACH reference number
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Check Run window; shows a reference number in the EFT/ACH Reference field.

In the Status field:

  1. Select Completed
  2. Click Save

The check run is now complete.

Editing the EFT/ACH Reference Number

Some banks provide the transfer reference number a few days after the transaction. For these transactions, Comsense allows you to update the reference number field after completing the check run.

In the Reference Number field:

  1. Click ...
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Check Run window; shows the location of the ellipses in the EFT/ACH reference field.

In the Enter EFT/ACH Reference window:

  1. Enter the reference number
  2. Click OK
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Enter EFT/ACH Reference window; shows the reference number and the location of the OK button.

Voiding an EFT/ACH

If your transaction fails you can void EFT/ACHs until you clear it in the bank reconciliation. Voiding an EFT/ACH uses the same method as voiding a check.

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Check Run window; shows the Payable pane right-click menu and the location of Void Check.

Generating the Remittance Advice

The Remittance Advice report is proof of payment that includes:

  • Invoice information
  • Remit To details
  • Company contact information
  • Payment amount
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Remittance Advice Report.

In the Check Run window:

  1. Click Print

In the Generate Report window:

  1. Select the parameter values
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Generate Report window; shows the Parameters pane.
  1. Click Save as PDF
  2. Save the Remittance Advice

Searching for EFT/ACH in the Bank Reconciliation Window

When searching for EFT/ACHs during bank reconciliation, use the EFT/ACH Reference field or the Payment Date columns. The Issued Check # field is internal only and your bank statement does not include this number.

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Bank Reconciliation window; shows checks filtered by AFT/ACH reference number.

Some banks record EFT/ACH payments as a single lump sum transaction on the statement. If you want to reconcile multiple payments in one transaction, filter the Bank Reconciliation window by EFT/ACH Reference. The summary line at the bottom of the window calculates the sum of the filtered transactions.

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Bank Reconciliation window; shows the summary line for filtered transactions.
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