How to: Set up bank accounts for your company.
Purpose: Bank Account List window represent the actual bank accounts of your company allowing you to complete:
- Bank deposits
- Bank reconciliations
- Check runs
Environment: Comsense Enterprise
In this article:
Viewing the Bank Account List
Enterprise > System Options > Bank Account List

Adding a New Bank Account
Add a new Bank Account using the:
Or you:
- Scroll to the bottom of the top pane
- Fill in the fillable line item using the Bank Account Field Requirements table below
- Click Save
You now have a new Bank Account.
Bank Account Field Requirements
You must fill in each field to add a new Bank Account. See Table 1 for bank account field requirements.
Field | Requirements | Notes |
---|---|---|
Bank Account | The actual bank account number | |
Name | A descriptive name for the bank account | You search bank accounts by name |
Currency | The currency that applies to the account | |
Routing Transit Number | Nine-digit number that identifies the financial institution | |
Next Check Number | The number of the next check | Payable check run process uses this field and automatically updates after the bank account is set up |
Default Check Form | Your company's default check form | Comsense must verify your default check form |
Inactive | Indicates when an account is inactive | You cannot delete a bank account you can only make a bank account inactive |
Division | Make bank accounts available for particular divisions | |
Combine Check | Combines payables from multiple Divisions onto one check during a check run | |
Reporting Division | The primary division managing a bank account | Each bank account must have one reporting division for financial reporting purposes |
Performing Additional Set-up
Additional set-up connects your bank account(s) to all the necessary operations of Comsense Enterprise.
Setting-up a General Ledger Account & Assigning the Account
Each bank account requires a GL account. You must set up the GL account to assign to a bank account.
In the Chart of Accounts window:
- Add a New General Ledger Account with the Bank Accounts (Assets) account class
In the Account Assignment window:
- Assign the GL Account to the bank account in the Bank Account tab
- The Description column represents the bank account and the Account column represents the GL account
Setting-up Customer Payment Methods
It is important that customer payment methods are unique to the bank account. When you add a new bank account, always add new customer payment methods instead of updating the current payment methods.
In Enterprise > System Options > Customer Payment Methods:
- Add a new payment method using one of the methods under Adding a New Bank Account
- Leave the Dollar and Percent columns at 0.00
- Leave the Auto Deposit and Integration columns unchecked

- Select the corresponding bank account under the Bank Account column
- Click Save
- Repeat steps 1-3 for each customer payment method associated with the bank account
Your bank account now has customer payment methods.
Setting-up Cash Drawers
Cash drawers hold your undeposited funds. Each bank account requires cash drawers to receive incoming funds. When cash drawers are associated with the incorrect bank account, the funds do not appear for deposit into the correct bank account. Like customer payment methods, always create new cash drawers for a new bank account.
In Enterprise > System Options > Cash Drawer Maintenance:
- Add a new cash drawer using one of the methods under Adding a New Bank Account
- Select the corresponding bank account

- Click Save
Your bank account now has cash drawers.
Making the Bank Account Inactive
Making your bank account inactive is a feature you may use, when:
- Your bank account is compromised
- You switch banking institution
In the Bank Account List window:
- Click the bank account you want to make inactive
In the top toolbar:
- Click Make Inactive
- Click Save

Or
- Right-click on the bank account line item
- Click Make Inactive
- Click Save

Your Bank Account is now Inactive.
Comments
Please sign in to leave a comment.