Creating a Payable for a Credit Card Statement Balance

Maggie Rampen

Updated June 27, 2022 21:00

How to: Creating a payable for a credit card statement balance.

Environment: Comsense Enterprise

In this article:

Preparing for the Payment
Accessing Payable
Processing a New Payable
Entering Credit Card Categories

Preparing for the Payment

Before creating a payable for a credit card statement balance:

Review the credit card statement
Separate any purchases already accounted for
Categorize the remaining purchases into accounts.

Never include any supplier purchases already accounted for by another payable i.e. any Supplier Purchases on a Credit Card. Only include the remaining credit card purchases.

Accessing Payable

Enterprise > Payables > Payable

Enterprise left-hand navigation menu showing the location of payables. — *Click image to enlarge*

Processing a New Payable

In the Payable window top toolbar:

Click New
Select Miscellaneous

Payable window; displays location to select new payable for miscellaneous. — *Click image to enlarge*

Fill in the payable fields using Table 1

Click here to expand Table 1

Table 1: Payable Field Requirements
Payable Field	Requirements
Supplier	Credit card company
Remit To	Credit card company
Invoice Number	If there is no invoice number, use an obvious number e.g. the date of credit card statement
Invoice Amount	The credit card statement balance less any purchases already accounted for
Invoice Date	Date of the credit card statement

Payable window; shows the supplier field, Remit To field, Invoice Number field, and Invoice Date field. — *Click image to enlarge*

You are now ready to enter your credit card categories.

Entering Credit Card Categories

Under the Manual Distribution tab in the fillable line item:

Select the appropriate:
1. Division
2. Account
  - Search and Select the account using the Search Account button next to the Account column
3. Order #
4. Cost group

Payable window; shows the location of Order Number field and Cost Group field on the line item. — *Click image to enlarge*

Under the Amount column:

Enter the credit card statement amount for each account category
- Balance to Distribute will update to 0.00
Click Release icon

Your credit card statement payable is now ready for a check run.