Processing a Prepaid Payable

How to: Process a prepaid payable after receiving the product. 

Environment: Comsense Enterprise

In this article:

  1. Processing an Entirely Received Purchase Order
  2. Processing a Partially Received Purchase Order

Processing an Entirely Received Purchase Order

After you receive your product from the purchase order, you must apply the deposit amount to the received product line items in a new payable. If the entire purchase order is received, the Payable window automatically applies the entire deposit amount.

Click image to enlarge
Deposit_Applied.png
Image 6: Invoice Number Field & Invoice Date Field

*Note: Do not fill in the invoice amount field when processing a prepaid payable.

In the Payables window:

  1. Create a new payable for the purchase order or receiving
  2. Enter the:
    1. Invoice number
    2. Invoice Date
Click image to enlarge
Invoice_Num_Date.png
Image 6: Invoice Number Field & Invoice Date Field
  1. Click Save & Close

Processing  a Partially Received Purchase Order

If you do not receive the entire purchase order, you cannot apply the entire deposit amount. 

In the Payables window:

  1. Create a new payable for the purchase order or receiving
  2. Enter the:
    1. Invoice number
    2. Invoice Date
Click image to enlarge
invoice_num_date_2.png
Image 7: Invoice Number Field & Invoice Date Field
  1. Update the Deposit Applied field to the value of the receiving
  2. Press Tab
Click image to enlarge
Deposit_Applied.png
Image 8: Updated Deposit Applied
  1. Click Save & Close

Your deposit is now applied to the product.

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