How to: Complete an EFT/ACH (e-transfer, wire transfer, and direct deposit) payment in the Check Run window.
Environment: Comsense Enterprise (Version 22.214.171.1241 and later)
In this article:
About the EFT/ACH Check Run Type
The Check Run window now has an EFT/ACH "check type" for e-transfers, wire transfers, and direct deposits. The Type field now displays as a drop-down list with Check, Manual Check, and EFT/ACH.
EFT/ACH functions slightly differently than Check and Manual Check. The system uses the Reference Number field to track the whole transfer rather than a check number for each individual payment. The Reference Number field is a free-form text field that you can fill in or update at any time. While completing an EFT/ACH in the Check Run window, the Starting Check Number field is irrelevant and the Issued Check # field is automatically generated for internal tracking purposes only. EFT/ACH check runs generate a Remittance Advice report rather than a Check Form for proof of transfer.
Updating the Remittance Advice Default Report Settings
The Remittance Advice report is only available to the Administrator role by default. Before using the EFT/ACH check run type for the first time, a user with Report Management security permissions must Update the Default Report Settings for the Remittance Advice report to include any roles that require this feature. If you do not update the Remittance Advice default report settings, only administrators can print the report.
*Note: Always review the division header before updating report management settings.
In the Report Management window:
- Click + next to Category - Enterprise
- Click Type - Check
In the Reports pane:
- Scroll down to the bottom of the pane
- Select Remittance Advice
The report is now available for that role.
Using EFT/ACH in the Check Run Window
Completing an EFT/ACH Check Run
In the Check Run window:
- Create a New Check Run
- Select EFT/ACH in the Type field
- Save the check run as Open
- Generate and process the EFT/ACH payment with your bank
*Note: Enterprise does not currently support the creation of the EFT/ACH files used by banks to automatically process these types of payments.
After completing the transfer:
- Enter the EFT/ACH reference number
In the Status field:
- Select Completed
- Click Save
The check run is now complete.
Editing the EFT/ACH Reference Number
Some banks provide the transfer reference number a few days after the transaction. For these transactions, Comsense allows you to update the reference number field after completing the check run.
In the Reference Number field:
- Click ...
In the Enter EFT/ACH Reference window:
- Enter the reference number
- Click OK
Voiding an EFT/ACH
If your transaction fails you can void EFT/ACHs until you clear it in the bank reconciliation. Voiding an EFT/ACH uses the same method as voiding a check.
Generating the Remittance Advice
The Remittance Advice report is proof of payment that includes:
- Invoice information
- Remit To details
- Company contact information
- Payment amount
In the Check Run window:
- Click Print
In the Generate Report window:
- Select the parameter values
- Click Save as PDF
- Save the Remittance Advice
*Note: If your EFT/ACH has multiple payees, Enterprise creates a unique Remittance Advice file for each payee and saves all PDF files in one location.
Searching for EFT/ACH in the Bank Reconciliation Window
When searching for EFT/ACHs during bank reconciliation, use the EFT/ACH Reference field or the Payment Date columns. The Issued Check # field is internal only and your bank statement does not include this number.
Some banks record EFT/ACH payments as a single lump sum transaction on the statement. If you want to reconcile multiple payments in one transaction, filter the Bank Reconciliation window by EFT/ACH Reference. The summary line at the bottom of the window calculates the sum of the filtered transactions.